Prezly contact limits of 5,000 and 10,000 explained for Dutch teams

Prezly limits how many contacts you can store: Essential holds up to 5,000, Standard up to 10,000. For a Dutch PR team that has built a large media list over years, that cap can feel tight. PR-Dashboard offers a separate journalist database with about 12,000 journalists, so your own list does not count against a limit.

What counts as a contact in Prezly?

In Prezly, every journalist, editor, blogger or influencer you add to your address book is a contact. Prezly Essential allows 1 user maximum, which can be a bottleneck for a team of three or four people who all need access. Prezly Standard includes 2 users, so a larger team cannot all work at the same time.

With PR-Dashboard, your own contacts are uploaded to a secure account and are invisible to others. The Dutch journalist file, with about 12,000 journalists in the Netherlands and Flanders, is a separate database that you use on top of your own list.

How do contact caps change as your team grows?

Prezly tiers are fixed. Essential holds up to 5,000 contacts and allows 1 user. Standard holds up to 10,000 contacts and includes 2 users. Prezly prices are per month, billed annually, so you commit for a year in dollars. The 2 user limit in Standard means a team of three cannot all log in at the same time.

PR-Dashboard's journalist database is expanded daily and existing data are verified, so you always work with checked records. Your own contacts, whether they are journalists, colleagues, relations or stakeholders, are stored in your own secure account and are invisible to others.

Onderstaand overzicht zet de onderdelen van PR-Dashboard op een rij die bij je eigen lijst en de journalistendatabase horen.

How do you keep your own contacts and the journalist database apart?

In PR-Dashboard, your own contacts are stored in your own secure account and are invisible to others. You can combine filters, keywords and your own tags, and store extra information about journalists in the built in CRM. The journalist database includes papers, trade media, regional titles, radio and TV, bloggers, influencers and podcasts, segmented by sector, medium, function, interest area and tags.

Keeping the two apart means you never worry about hitting a limit on your own list. The database of about 12,000 journalists is separate, so your personal contacts do not count against any cap.

What does it cost to move from Prezly to PR-Dashboard?

Prezly Essential costs 120 US dollars per month, billed annually, for up to 5,000 contacts and 1 user. Prezly Standard costs 300 US dollars per month, billed annually, for up to 10,000 contacts and 2 users. Prezly's 2 user limit in Standard means a team of three cannot all work at the same time.

What should you ask a vendor before switching?

When you evaluate PR-Dashboard, ask for a demo that shows how your own contacts are imported and how they stay invisible to other users. Ask how the journalist database is verified daily and how you can segment by sector, medium, function, interest area and tags. Ask whether you can send newsletters and invitations to your own contacts as well as to the database, and how the pricing scales if you add more users.

With PR-Dashboard, you can send newsletters, invitations and other mailings to all your audiences, including your own contacts and the database. For Prezly, ask what happens when you exceed the contact cap: do you get a grace period, or are you forced to upgrade immediately? Ask whether the 2 user limit in Standard is a hard limit, and whether you can export your contacts easily if you decide to leave. Those answers will help you compare the total cost over two years.

What changes when a team outgrows the contact cap?

Prezly's contact limits of 5,000 and 10,000 work for small teams, but they force you to plan around a cap. PR-Dashboard avoids that by keeping your own contacts separate and offering a journalist database of about 12,000, expanded daily and verified. Read more: prezly versus pr dashboard for dutch journalist.

Read more: Prezly alternatives.

Read more: Best PR software in the Netherlands.